AFI is implementing changes to its physical space and protocols to conform to current health and safety standards. All AFI Faculty and staff who can carry out their work duties from home will continue to do so until further notice. AFI Fellows, Faculty, staff and guests returning to the AFI Campus will be required to wear a mask or face covering at all times in accordance with California’s statewide order, practice social distancing and wash hands frequently. Additionally, all individuals seeking access to campus will have their temperature tested and be required to conduct a self-screening for symptoms related to COVID-19.
Please read these policies and protocols carefully – and review them often as protocols are subject to change based on developing public health recommendations and/or access to new scientific data.
Campus Access and Symptom Screening
AFI Fellows will be tested for COVID-19 as part of their orientation to campus in addition to testing throughout the semester. Learn more about testing here. Individuals traveling from outside LA County are required to undergo a 14-day quarantine period unless the individual is tested on or after the fifth day following their return. If a test result is negative after day five, the quarantine may be lifted, and the individual may enter campus so long as they pass the on-campus screening.
AFI staff and Faculty will also be required to prove a negative test result before returning to campus. Additionally, all individuals who wish to enter the AFI Campus will be required to show test results that adhere to entry criteria, have their temperature checked and undergo a screening process for COVID-19 symptoms before entering.
AFI Response to Confirmed Cases
Note: The information below has been updated as of August 11 at 1:00pm. This plan will be amended as information is updated by the Los Angeles County Health Officer.
Should a positive case occur:
- AFI will contact the individual that tested positive to begin a case investigation and provide information on isolating safety;
- AFI will begin contact tracing by reaching out to individuals exposed to the positive case (designated by the CDC as individuals who were within six feet of the positive case for more than 15 minutes) to provide information on quarantining and recommend reaching out to their primary care physician should symptoms arise;
- AFI will report the case and contacts to the Los Angeles County Department of Public Health within 1 business day;
- If the positive case has been on campus in the past 72 hours, AFI will initiate enhanced cleaning protocol for relevant classrooms/areas.
What number of cases would trigger campus closure?
This information has not yet been provided by the Los Angeles County Department of Public Health for higher education – however, to understand one model – know that currently for secondary schools, if 5% of a campus community tests positive or become symptomatic over a 14-day period, the campus must close.
Currently, the plan for secondary school campus closures require a third-party vendor deep cleaning the campus before reopening.
Prior to the AFI Campus reopening, a third-party cleaning crew and the AFI janitorial staff will thoroughly clean the campus. Once reopened, heightened cleaning procedures will continue with particular attention paid to high-traffic and high-touch areas including handrails, door handles, elevator buttons, and shared spaces. Alcohol-based hand sanitizer dispensers will be installed around campus, as supplies allow. Although hand sanitizer can help prevent the spread of the virus, practicing proper hand-washing technique is considered to be more effective.
While the virus is not thought to transmit effectively by a person’s contact with surfaces, current evidence suggests that the novel coronavirus may remain viable for hours to days on surfaces made from a variety of materials. Cleaning of visibly dirty surfaces followed by disinfection is a best practice measure for prevention of COVID-19 and other viral respiratory illnesses.
The AFI janitorial staff will pay particular attention to keeping restrooms on campus clean and well-stocked. Each restroom will be cleaned and disinfected multiple times daily in addition to being regularly restocked with supplies for handwashing. If there is an on-campus exposure, additional cleaning protocols will be implemented.
Upon returning to campus, all AFI business should be conducted in a way to maintain six feet of distance between people. Classrooms and offices will be rearranged to provide appropriate distance between desks and other workspaces. If your workspace does not provide for six feet of space between you and your coworkers, please contact Kelly Dorsey at KDorsey@AFI.com. Extra caution should be used in shared spaces including break rooms and lounges and all people on campus are encouraged to take breaks and lunches outdoors and at least six feet from others.
Where necessary, campus restrooms will be updated to help facilitate social distancing. Please be mindful of the importance of maintaining six feet of distance while using restrooms on campus.
Handwashing and Good Hygiene Practices
In addition to maintaining six feet of distance between people whenever possible, limiting touching your face can also help keep you healthy. Wash your hands for at least 20 seconds with soap and water and/or use hand sanitizer frequently and sneeze/cough into your arm to reduce the spread of the virus in respiratory droplets, a common transmission pathway for the virus.
AFI requires masks or face coverings at all times everywhere on the AFI Campus, including in parking lots, hallways, classrooms and outdoor areas.
The Centers for Disease Control and Prevention recommends that people wear a cloth face covering to cover their nose and mouth when in public – including in their schools and workplaces. Face coverings are intended to protect people around you if you are infected with, but do not have symptoms of, COVID-19. It is important to understand a face covering will not prevent you from getting infected but may prevent you from infecting others. Therefore, a face covering is not a substitute for maintaining six feet of physical distance from others whenever possible, regular hand washing, practicing sneeze and cough hygiene, and avoiding touching your face.
Face coverings should be routinely washed in hot water and fully dried before reusing and a newly clean mask should be worn each day.
AFI Fellows, Faculty and staff traveling to campus via public transportation should follow the advice and directions from transit authorities regarding the health and safety of riders and always follow public health hygiene best practices. Remember to always wear a mask on public transportation and use hand sanitizer if handwashing is not an option.
As established in an update to AFI’s travel policies in March 2020, all AFI-related travel remains suspended and subject to approval by the CEO until further notice.
We understand that personal travel may be a necessity, however, please be aware that any Fellow, Faculty or staff member returning from travel via an airplane or outside of California will not be admitted onto the campus until they self-quarantine at home for 14 days. After which time, and as long as the individual remains symptom free, they may come to campus with strict adherence to social distancing and facial covering guidelines. Additional testing may be required.
AFI Faculty and staff should refrain from attending or hosting any in-person meetings until further notice. If an in-person meeting, either on-campus or offsite, is required to accomplish an essential work-related task, your supervisor must approve that meeting in advance. . For Fellows, you may request a meeting time and space by emailing Randall (RP) Sekon at RPSekon@AFI.com.
While attending any in-person meeting, all AFI community members must wear cloth face coverings, maintain six feet of separation and keep meeting attendance as low as possible, not exceeding a total of three people at any time.
Please note that visitors to campus will be limited and approved on a case-by-case basis. All visitors must have a visitor pass. To secure a visitor pass, an AFI staff or Faculty member must submit a request to John Soper, Senior Manager, Human Resources, at JSoper@AFI.com. Visitors will be required to adhere to all AFI safety procedures and protocols, including self-screening for symptoms, practicing social distancing and wearing a face covering at all times on campus.